General, Movement, Slides, Technique

Bad Presentation Tips can Sabotage Your Business Presentation

Bad Presentation Tips
The Zombies of Bad Presentation Tips Never Die . . . That’s why they’re called Zombies

When Armageddon finally comes, cockroaches and the zombies of bad presentation tips will be the only survivors.

I say this because I’ve learned that the zombies of bad presentation tips never die.

No, we can’t eradicate bad presentation tips completely.  These zombies are impervious to every remedy known to 21st century civilization.

But let’s give it a shot anyway.

Bad Presentation Tips

The process of becoming a great presenter is not so much prompting students to do something the right way.  It’s getting you – yes, you – to stop doing things the wrong way.

And this is much tougher than you might expect, given that 1) people generally dislike the idea of change, and 2) most folks tend to think that the presentation is something that exists outside of themselves . . . in a PowerPoint software package, or in notecards, or in a book.

The notion that the presenter actually has to change his behavior is not welcome news.

Accordingly, I instruct students to stop what they’re doing now as a result of bad habits and bad presentation tips.

Just stop.

And I do not entertain or engage in lengthy discussions of various opinions of what constitutes good presenting or how people want leeway granted for their own tics or habits.  All it takes is one film session to disabuse people of the notion that a bad habit is somehow acceptable.

Once they stop engaging in bad habits and misconceptions about presenting, they become de facto reasonably competent presenters.

That’s right.

Just stop the bad habits, and what remains can be downright decent.

But Bad Habits Die Hard

Bad habits can be perpetuated by exuberantly following bad advice.

The problem is recognizing what constitutes bad presentation tips.

This isn’t easy, because much bad advice paradoxically masquerades as good advice, and lots of these bad presentation tips zombies stalk the land.

Here are some of the most common examples of awful, vague, or incomplete presentation advice you invariably hear during your business school career from the most well-meaning of folks.

ZOMBIE #1 “Don’t Put your hand in your pocket . . . it looks ‘unprofessional.’”

This is absurd and carries the stink of oral tradition about it. From presidents to preachers, the hand in the pocket – if done properly – conveys assurance and confidence.

For many speakers, it also removes one hand from the equation as an unnecessary distractor.  Put that left hand in the pocket and you keep it out of trouble.

No more strange finger-play.  No more tugging at your fingers.  No more twisting and handwringing.

It leaves your right hand free to gesture, and those gestures themselves appear more decisive.

ZOMBIE #2 “Make eye contact.”

This advice is insidious in that it actually carries a large kernel of truth.  It sounds reasonable. But it doesn’t tell you how to do it.

And, yes, there is such a thing as bad eye contact.

Too long, and you come across as creepy.  Too short, and you come across as untrustworthy.

Make eye contact with people in your audience long enough to ascertain eye color, then move on.

ZOMBIE #3 “Move around when you talk”

This gem was given to me by a student, passed on from one of his other professors.  It’s one of the worst of bad presentation tips.  This advice suggests that you wander aimlessly about the stage in hopes that it will improve your presentation in some unspecified way.

Or it might mean to roll your shoulders as you step side-to-side.  It actually can mean most anything, and as such, it is terrible advice.

In this case the bad advice is worse than no advice at all.  See my previous posts on movement for ideas on how to incorporate movement into your talk . . . and how to incorporate pauses for effect.

ZOMBIE #4 “Just the facts.”

Really?  Which facts are those?

What does it mean, “Just the facts?”

Folks believe that this phrase makes them appear no-nonsense and hard-core.  But a more pompous and simultaneously meaningless phrase has yet to be devised.  Again, it means nothing and is arrogance masquerading as directness.

“Facts” must be selected in some way, and context must be provided to give them meaning.  “Facts” must be analyzed to produce alternatives and to render a conclusion.  This is a euphemism for “I don’t like what you’re saying . . . tell me what I want to hear.”

ZOMBIE #5 “The numbers tell the story.”

This is a favorite of finance folks, who seem to believe that the ironclad rules of presentations do not apply to them.

“ We’re special,” finance majors like to say.  “We don’t deal with all of that soft storytelling; we deal in hard numbers.”

There is so much wrong with this, it is difficult to locate a reasonable starting-point.

Not only do numbers, alone, tell no story at all . . . if the numbers were conceivably capable of telling a story, it would be a woefully incomplete story, providing a distorted picture of reality.  Numbers provide just one piece of the analytical puzzle, important to be sure, but not sufficient by themselves.

Moreover, the business presenter who elects to serve the god of numbers sacrifices the power and persuasiveness that go with a host of other presenting techniques.  Underlying this myth is the notion that you “can’t argue with numbers.”

You certainly can argue with numbers, and you can bring in a host of analysis that changes completely what those numbers actually mean.

ZOMBIE #6 “You have too many slides.”

How do you know I have “too many” slides?

Say what?  Oh, you counted them, did you?

I assure you that you don’t know.

You can conclude nothing about my presentation by looking only at the number of slides in it.

You will hear this chestnut from folks who believe that the number of slides you use somehow dictates length of a presentation.

Bad Presentation Tips can Kill your Presentation

Absurd on its face, people who use this believe that every slide will be shown a fixed amount of time.  They likely do some sort of calculation in their heads, dividing the time available by the number of slides to yield a number they believe indicates there are “too many” slides.

This is because they usually deal with folks unschooled in Business School Presentations methods.

If you follow the presentation principles laid down here in Business School Presentations, you will learn the glorious method of crafting frugal slides that pulse with power, surge with energy . . . slides that people remember, because they are smartly crafted and snap crisply, and they carry your audience along for an exciting and joyous ride.

And no one can tell anything about this by the number of slides in your presentation.

Bad Presentation Tips Zombies – these are just some that will come after you.

It’s probably not a good idea to argue with folks who give this sort of advice.  What’s the use?  Just ignore it and replace it in your own work with enduring and especially powerful presenting principles.

You can’t eliminate the zombies, but you can outrun them and outfox them.

And continue your upward trajectory toward becoming a superior business presenter.  And on that upbeat note, I leave you with several positive tips from the creator of the Prezi presentation package.  Peter Arvai, Prezi founder and CEO, offers sages advice here.

If you are interested in dispensing with all of these bad presentation tips and, instead, learning powerful presentation skills, I suggest you consult The Complete Guide to Business School Presenting.

General

Hand in Your Pocket is Just Fine

Hand in Pocket.jpg2hand in pocket3hand in pocket 4Hand in the Pocket

Audience, Story, Video

Know your Audience . . . for an Especially Powerful Presentation

Know Your Audience is still good advice
Know what it means to really Know Your Audience

“Know your audience” is an hoary folk-wisdom kind of phrase that we’ve all heard and said at some point.

But what does it mean?

It’s almost like an incantation, similar to that trusty chestnut make eye contact!

So what’s this mysterious . . . know your audience?

Many of us in the presentation enterprise define it to our taste to mean what we want it to mean.

And that’s where we go wrong.

Hector that Audience! Show ’em Who’s Boss!

“But the audience should want to learn this.”

Invariably I hear this lament, or something akin to it.  A plaintive whine, really.

“The audience shouldn’t care how I dress/sound/gesture/move/squint/laugh inappropriately/show bad slides.  The audience should adapt to my style . . . which, frankly, is just fine.”

“The audience ought to appreciate a gender-enlightened method of speaking!”

I have actually heard this.

Elaborate explanations follow as to why the audience should do this or be that, or simply doesn’t appreciate what the speaker has to offer in the way it’s offered.  Self-righteous and even haughty explanations follow.

And of course, all of this springs from premises as rotten as a plank in a 19th century waterfront pier.

The Audience Marketplace Judges You

The marketplace is a wondrous place with much power seething below the surface.

It gives feedback with ruthless honesty.

It doesn’t give a damn what anyone learned in a philosophy course as a grad student.  It thumbs its nose at the idealism of what “ought” to be.

If you have a product that nobody’s buying, no amount of hectoring will change that.

Knowing that marketplace means know your audience.

And know your audience means inspiring your listeners, not hectoring them.  It means giving them a chance to be a hero.  Every audience wants and needs that, and it’s your job to give it to them.

Not to lecture them on their sins and on your supposed superiority.

They don’t want to hear from Indiana Jones.  They want to be Indiana Jones.

Many sources are ensconced on the web that address the issue of know your audience . . . in different ways and to different purposes.  Here’s one for engineers, for example.  Here’s another for marketers.  And here is yet another for general communication purposes.

A Powerful Example of Know Your Audience

One of the greatest public speaking instructional films available is A Time to Kill, based on the novel by John Grisham.  The film is filled with presentation examples and powerful scenes that illustrate great presentation techniques.

“Know your audience” is exemplified in a powerful scene toward the end of the film, the night before the closing arguments are to be made in a murder trial.  The defendant, Samuel L. Jackson, urges his lawyer Matthew McConaghey, to get inside the heads of the jurors.

Jackson reveals to McConaughey the key to the case – emotional involvement of the jury, and this means know your audience.

Here is the powerful Jackson monologue, urging McConaughey to know your audience when the stakes are life itself:

America is a wall and you are on the other side.  How’s a black man ever going to get a fair trial with the enemy on the bench and in the jury box?  My life in white hands?  You Jake, that’s how.

You are my secret weapon because you are one of the bad guys, you don’t mean to be but you are – it’s how you was raised.  Nigger, Negro, black, African-American, no matter how you see me, you see me different, you see me like that jury sees me, you are them.

Now throw out your points of law Jake.  If you was on that jury, what would it take to convince you to set me free?  That’s how you save my ass.  That’s how you save us both.

View the entire film for a powerful lesson in speaking and in knowing your audience.  The trailer appears here . . .

 

For more insight on how to analyze and to know your audience, consult The Complete Guide to Business School Presenting.

Career

Your Personal Career Strategy can yield Competitive Advantage

personal career strategy that works
A Personal Career Strategy for Competitive Advantage

You must develop a Personal Career Strategy, or you’ll find yourself buffeted by chance and the caprice of the market.

Here’s why.

Corporate Recruiters have their pick of recent graduates with similar backgrounds, similar experience, similar ages, and similar education.

That’s the group of undistinguished candidates clustered at the bottom of the graph to the right.

Nothing makes these candidates stand out .  .  .  they all look the same.

Same age, same experience, same education.

None of them appear in the High-Demand Skill Zone, where corporate recruiters seek their stars.

The High Demand Skill Zone

The key to career success for every graduate is to position himself or herself in the High Demand Skill Zone.  You do this by crafting a prudent personal career strategy and then implementing it over a prolonged period.

A personal career strategy is a plan – a blueprint – that charts your course and explains not just where you want to go, but how you will get there.

The idea of incorporating strategy into business was broached more than 40 years ago and was defined as “the goals of the firm and the pattern of policies and programs designed to achieve those goals.”

Likewise, your personal career strategy can be loosely defined as “Your goals and the patterns of policies and programs you design and implement to achieve those goals.”

So what advantage do you gain by crafting a personal career strategy and then pursuing it?

The Advantage of a Personal Career Strategy

Well, first understand that you must determine your mission and your objectives in life.  These are issues that require deep thought and consideration.  Then, and only then, can you craft a meaningful professional strategic plan.

Whatever your professional goals, recognize that you need a personal career strategy to succeed over the long term.  As such, you will find yourself pursuing one of four generic strategies.  The details of each, of course, vary from person to person.  .  .  but these four strategies run the gamut of what is available to you.

The four generic strategies are: Low-Cost, Niche Low-Cost, Differentiation,  Focused Differentiation.  These personal strategies closely parallel the strategies available to businesses competing for customers in the open market.

Low Cost

Differentiation

Your Personal Career Strategy
A Personal Career Strategy Matrix

Focused Differentiation

No single universal strategy satisfies everyone’s career needs and wants.

This is because the same job market presents different opportunities for different people.

Any of the above strategies for business and personal success can be more effective than others in helping you reach your ultimate goals in life, depending on your ambition.

The appropriate personal career strategy must be matched against the type of goal you’ve set for yourself and the type of compensation you believe most appropriate for you, whether money, time, or psychic or spiritual satisfaction.

Let’s plot these four strategies on a 2×2 matrix and combine them with the axes of Supply and Demand.  This indicates the types of majors that can be found in each quadrant.

Hire Me . . . I’ll Work for Less.

Most candidates reside in the bottom left quadrant – the Low-Cost Strategy.  This is the default strategy that engages many young graduates, who believe they cannot move into the other, more attractive quadrants.

Graduates here compete for positions with other similarly aged, educated, and experienced candidates and thus compete with other candidates on price (salary)  .  .  .  someone equally qualified is always available in the recruitment pool who will take less salary.

In fact, that is the implied mantra:  Hire me, I’ll work for less.

When you’re trapped in the Low Cost quadrant, you are a commodity.  You’re a generic product who differs little from your competitors.

You are like wheat, or cement, or aspirin, or corn, or a cheap watch.

As a commodity, you must compete on price, and this is a terribly unprofitable place to be.  Obviously, this is not a strategy that anyone willingly pursues unless you are, as they say, doing what you love to the neglect of every other consideration.

You can move out of the Low Cost quadrant in one of two directions.  Let’s look first at the Niche Low Cost Strategy.

Niche Low Cost Strategy:  because positions in this quadrant typically pay less, are in less demand, and are tightly focused on a candidate’s specific qualities and skills that uniquely qualify a candidate for the position.  Typical majors that fall in this quadrant might be Latin, Ornithology, Greek Philosophy and such like.

Earning potential is not generally increased by such a strategy, but the rewards can be great in other areas.

But doing what you love does not necessarily eliminate the possibility for you to become financially successful.  If your goal is to become a competitive candidate and to combine personal and professional satisfaction with the highest possible financial remuneration, then there is a particular strategy that you ought to pursue.

Let’s look at the options.Personal Career Strategy for Advantage

For you to increase your earning potential, you must change from a Low-Cost strategy.  And the first step is to differentiate yourself in some way from your competitors that is also in high demand by our society, particularly potential employers.

You want to re-position yourself in one of the two right-side quadrants by pursuing a Differentiation Strategy.  If we were talking about products, you would want to transform yourself from a Timex to a Rolex

What are some ways to move into this quadrant?

Your goal, of course, is to separate yourself from the pack of your competitors and mark yourself as a premium candidate.  You want recognition as differentiated in a spectacular way that increases your value to a firm and, thus, your earning potential.

Not just any differentiator will do.

It should be 1) a quality or skill that appeals to you, and 2) a quality that puts you into the quadrant that provides you with the greatest reward, however you define that reward.

But it stands to reason that not all differentiators are created equal.  Some skills increase your earning potential.  Others do not.

You could position yourself in ways that are unusual but not in great demand by the job market.  This means you are pursuing a Niche Low Cost strategy, which is the upper left A Personal Career Strategyquadrant.  This means that your acquisition of unusual skills does not change your commodity status.

Why not?

Simply because a skill is unusual and rare does not make it, de facto, a high demand skill.  A skill may be difficult to obtain, require lots of study and training, be in a state of low supply, and yet still be in low demand.

Examples of this type of differentiating skill or college major might be a facility with Greek Philosophy, Latin, or Ornithology.  The supply of candidates with such skills is low, but they also remain in low demand as well.

Again, forms of compensation other than monetary can rightly influence the decision to pursue a Niche Low Cost strategy.  The psychic rewards of working for a good cause motivates some people far more than monetary compensation.

Emotional satisfaction or the satisfaction provided by lenient and flexible work hours cannot be underestimated.

From another perspective, military personnel often forego lucrative careers in the private sector and receive compensation in the form of giving sacrificial service.

But if your goal is financial gain as well as the rewards of a particular type of work, then you must pursue a Differentiation strategy or its variant, the Focused Differentiation Strategy.  Each strategy arms you with valuable skills possessed by fewer candidates.  The Differentiation Strategy puts you into competition with others possessing similarly differentiated skills that are in high demand by recruiters.  Your chances improve greatly at obtaining the position you desire at an attractive salary.

But for you to become a highly sought candidate in the rarefied atmosphere of the High Demand SkillZone, you should pursue a Focused Differentation Strategy.  The numbers of candidates is few and corporate demand is high.  You can do the math.

Your goal is to pursue a course of action that puts you squarely in the corporate recruiter’s High-Demand SkillZone.

Many graduates mistakenly believe that now, at the launch of a career, it’s too late to differentiate themselves.  Perhaps even you believe that all of the methods of differentiation are closed to you because of choices made long ago.

Some folks differentiated themselves four years ago by matriculating at a “name” school, which pays off at graduation as a point of differentiation that at least some corporate recruiters believe is important.  That choice was made years ago and cannot help you now.

Nor would you want to rely upon it, since its effect dissipates quickly, like ice cream on a hot sidewalk.

Choose your Personal Career Strategy Carefully

Folks who rely on school reputation as a differentiator soon find that school reputation is a superficial point of difference that pales beside other more substantial differentiators such as High Demand Skills and Qualities.

There are ways to differentiate yourself now in meaningful ways.  In fact, the most important differentiator is at your fingertips.

And the only obstacle to your acquiring it is you.

You can pursue a Differentiation Strategy right now, because there is one highly sought skill that you can obtain rapidly.  And it’s exactly what corporate recruiters want.

Outside of narrow functional specialties, corporate America wants graduates with superior presenting abilities more than any other skill – more than strategic thinking, work ethic, analytical ability, or leadership ability.

The ability to present well is rare in the business world.  This is true for many reasons, not least of all ignorance, hubris, and ego.

Put it all aside, open your mind and heart, and you can become the superior presenter you were meant to be.

It’s what this website, and this book, are all about.

Personal Career Strategy
Craft a Powerful Personal Career Strategy
Career, General, Personal Competitive Advantage, Professional Presence

Professional Presence . . . for Personal Competitive Advantage

Professional Presence
Seize the Power of Professional Presence

Professional presence distinguishes the business presentation as a distinctly different form of communication, and it is the source of its power.

I should say potential power.

For much of the potential power of presentations has been forfeited.

It’s a forfeiture of competitive advantage.

Forfeiture of Power

That potential has been squandered out of corporate fear, ignorance, egotism, conformity, and simple habit.

Lynda Paulson describes the unique qualities that a business presentation offers, as opposed to a simple written report.

What makes speaking so powerful is that at least 85 percent of what we communicate in speaking is non-verbal.  It’s what people see in our eyes, in our movements and in our actions.  It’s what they hear through the tone of our voice.  It’s what they sense on a subliminal level.  That’s why speaking, to a group or one-on-one, is such a total experience.

Here, Paulson describes the impact of Professional Presence.

It’s the tangible contribution of the messenger to convey a convincing message.  A skilled speaker exudes energy, enthusiasm, savoir faire.

The speaker becomes part of the message.

Here is where you become part of the message.

You bring into play your unique talents and strengths to create a powerful professional presence.

Naked Information Overflow

But modern technology has swept the speaker into the background in favor of naked information overflow.  We see pyrotechnics that miss the entire point of the show – namely, persuading an audience.

Lots of people are fine with becoming a slide-reading automaton swept into the background.

And they’d be happy if you faded into the background, too.

personal competitive advantage can be lost
Awash in information, drowning in data

Most people don’t want to compete in the presentation arena.

They would rather compete with you for your firm’s spoils on other terms.

If you do this . . . if you become an automaton, then you cede important personal competitive advantage.

The true differentiating power of a presentation springs from the oratorical skills and confidence of the speaker.  That, in fact, is the entire point of delivering a presentation – a project or idea has a champion who presents the case in public.

Without that champion – without that powerful presence – a presentation is even less than ineffective.

It becomes an incredibly bad communication exercise and an infuriating waste of a valuable resource – time.

The Secret of Professional Presence

Today we are left with the brittle shell of a once-powerful communication tool.  Gone is the skilled public speaker, an especially powerful presenter enthusiastic and confident, articulate and graceful, powerful and convincing.

Gone is Quintilian’s ideal orator:  “The good man, well-spoken.”

We are left with an automaton slide-reader in a business suit.

This is surely a far cry from how we imagine it ought to be – powerful visuals and a confident presenter.

A presenter commanding the facts and delivering compelling arguments.

Power of Professional presence
Personal Competitive Advantage can be yours

A presenter using all the tools at his or her disposal.

This vast wasteland of presentation mediocrity presents you with a magnificent opportunity.

Your choice is to fade into that gray background as yet another corporate mediocrity mimicking the herd . . . or to seize the moment to begin developing your presention skills to lift yourself into the rarefied atmosphere of the High Demand Skill Zone.™

Isn’t it time you decided to become an especially powerful business presenter and seize the incredible personal competitive advantage that professional presence provides?

To develop professional presence through business presenting, consult The Complete Guide to Business School Presenting.

Story, Technique

Sensual Presentation Storytelling

 

Presentation Storytelling
Presentation Storytelling needs Sensuality

If you want to regale your presentation audience with especially powerful presentation storytelling, you must position the audience inside your story with Sensory Involvement.

Sensory Involvement is a powerful technique that imbues your presentation with sensuality.

You engage the senses of your listeners so that they experience the story rather than simply hear it.  Where possible, incorporate all five senses in your story.

The more senses you involve, the better.

Presentation Storytelling Engages your Audience

This sensory technique positions the listener inside the presentation.  You invite the audience into the story.

The audience becomes part of the action.

This is a fiction-writing technique.  It draws the reader in by stimulating the audience’s sight, smell, hearing, touch, and taste.

When you use color, aromas, tastes, and powerful sound and visual imagery, your presentation evokes the emotions of your listeners.  It captures their interest.  You convey a more compelling message.

Presentation storytelling delivers a call to action more powerful than if you recite only facts and figures.

Presentation Storytelling Advantage
Gain the Presentation Storytelling Advantage

This use of multiple sensory stimulation affects your listeners in ways that they are really unaware of.  They find themselves deep inside your presentation and feeling what you want them to feel.

And they respond to your message.

Engage as many senses as you can.  The audience should hear your presentation.  They should taste it.  They should see it.  They should feel it.

Smell it.

They become part of your presentation storytelling tool kit.

The sensory technique paints a mind picture.  It makes that picture vivid and powerful.

It’s powerful because it pulls the listener inside the story as a living, breathing, vicarious participant.

You position the listener inside the story rather than allowing the listener to loiter outside the story as a bystander.

Engage the Senses! 

Use imagery.  Stimulate the senses!

The 1999 supernatural film The Sixth Sense illustrate the point.

In this film, the Bruce Willis character – in spirit form – moves about within the story among living people.  He can observe and, in a sense, participate in the various dramas around him.  Think of Bruce Willis as the audience of your presentation.

Willis feels and senses the angst, joy, anger, sadness of those around him.  Yet he is not an actual participant.

Bruce Willis is as close as he can be to the dramas around him without actually being there.  Likewise, your story’s vivid sensory stimulation engages your audience in a powerful way.

Position your audience inside the presentation story.

You can place them inside the presentation story, much as the Bruce Willis character is placed into the mini-dramas that unfold around him.

Employ Powerful Writing Techniques

Dean Koontz is a master thriller writer, and he advocates involving as many of the reader’s senses as possible in a story.  Koontz does this himself in his own taut novels.

Koontz engages smells, colors, sounds to enliven his descriptions.  He does this in unexpected ways.  Not only does Koontz involve all the senses, he combines surprising descriptions, crossing from one sense to another.

For example, he describes the glow of a bulb as a “sour yellow light.”

Koontz combines taste with color to evoke a startling and memorable image.

This is the same technique that serves powerful presenters well.  It can serve you well and you should do this.

For your own stories, remember to involve all of your listeners’ senses if you can – taste, touch, smell, sight, hearing – and you cannot fail to engage your audience.

Presentation Storytelling is a Powerful Tool

Storytelling has become a powerful tool in 21st century management, and it would do you well to embrace, understand, and utilize that power to advance your personal competitive advantage.

Presentation storytelling is so powerful, in fact, that anti-business folks don’t want you to use it.

Anti-business folks are angered that we in the corporate world have discovered and have begun to harness business presentation storytelling to the ends of wealth creation.  See Christian Salmon’s frantic Storytelling: Bewitching the Modern Mind, which claims that business has “hijacked” the creative imagination.

In actuality, storytelling is now no longer the province of the anti-business worldview.  Can there exist any better reason to embrace storytelling for your own business ends?

Several of the most effective storytelling books that I recommend are:  The Story Factor by Annette Simmons, Around the Corporate Campfire by Evelyn Clark, and The Leader’s Guide to Storytelling by Steve Denning.  A business storytelling blog by Gabriel Yiannis is particularly valuable.

Give business presentation storytelling a try in your next business presentation for an especially powerful effect.

To learn more about the use of images and sensuality in your presentation and to develop your presentation storytelling skills, consult The Complete Guide to Business School Presenting.

Personal Brand, Personal Competitive Advantage, Technique, Video, Voice

How to Improve Your Presentation Voice

You can improve your presentation voice
You can work to improve your presentation voice

Do you bristle when folks suggest that you might improve yourself in some way . . . such as how you might improve your presentation voice?

This is a natural reaction when it comes to highly personal aspects of our personality and behavior.

We bristle.

We reject coaching in certain areas.

Perhaps you kneejerk that “There’s nothing wrong with my ——–!”

Of course, it’s much easier to accept a substandard status quo than it is to opt for improvement.

One example of such an area of improvement is your business presentation voice.

Choose!

To get to the point where we can improve the speaking voice, we first must accept that there’s nothing sacred, sacrosanct, or “natural” about your speaking voice.

Your voice is the product of many years of development from numerous influences.  Many of these influences might well have been unconscious acquisitions.  Perhaps adaptations of which you may be unaware.

Why not evaluate your voice today?

Film your presentation, then watch with critical eye and listen with critical ear.  Listen with an ear to how to improve your presentation voice.

See if it gets the presentation job done for you.  Does it?

Does your voice crack?  Does it whine?

Do you perform a Kim Kardashian vocal fry at the end of every sentence?  Does it tic up at the end of every sentence with a bad case of uptalk, turning your sentences all into questions?

Do you lard your conversation with nonsensical filler such as “whatever,” “umm,” “totally,” and “like” hundreds of times per day?

If you are then pleased with all of this, then carry on.  Or choose to improve the communicative power of your voice.

Why not change for the better?

Improve Your Presentation Voice

It’s time to recognize that your voice is not a sacred artifact, nor is it some precious extension of your very being.  It’s an instrument with which you communicate.

You can sharpen your communication skills by improving your voice.

Simply thinking of your voice in this way will improve its quality. Working to improve it will improve its quality dramatically and build your voice into an especially powerful skill for personal competitive advantage.

Let’s consider here several things you can do to improve your voice.

Nothing extreme at all.  Have a look . . .

For more on how to improve your presentation voice, consult The Complete Guide to Business School Presenting.

Charisma, General, Personal Brand, Professional Presence

Business Charisma in Your Presentation

Business Charisma for Power and Impact
Business Charisma for Power and Impact

One way to infuse your business presentation with energy is to develop your business charisma.

Business charisma?

Can there be such a thing?  How might it differ from “regular” charisma?

Yes, there is such a thing as business charisma.  And it differs not at all from our generally accepted expectations.

In fact, charisma is a quality accessible to everyone who determines to possess it.

Who would not want to acquire the qualities of personal magnetism, a seeming aura that radiates enthusiastic goodwill, a mesmerizing speaking style, and a kind of restrained hyper-kinetic internal fuel cell that you sense could move mountains if unleashed?

Business charisma is charisma in the service of a particular set of goals outside of the expected set of occupations usually associated with charisma – acting, television personalities, rock stars, flamboyant sports personalities, and effusive lecturers whose material seems more tractable to audience interest.

But Business Charisma?

Business Charisma – Yours for the Taking

The caddish among us might believe it oxymoronic for those of us in business to exude charisma.  Or that it’s at least so rare as to be hailed as an outlier when it appears . . . read: Steve Jobs.

But . . .  Business is the natural soil for charisma to grow and thrive.  We have drama . . . conflict . . . power . . . wealth . . . empire . . . generosity . . . deception . . . good versus evil . . .

The great issues of the day often turn on business.  And on its leaders.

Business charisma is yours for the taking, and you can do many things to develop your own charismatic style.

See this fine book by Olivia Fox Cabane, for instance.

Business Charisma for Power and Impact
Develop Business Charisma for Power and Impact

“I’m just not comfortable doing that.  It’s just not me.”

This is what passes for sage wisdom in some quarters in reaction to new ideas, new methods, different techniques, and sometimes just good advice.

Comfortable?

What hokum.

What if we were to apply this to another field . . . say, sports?

Think of players with enormous potential.

Players with the raw material to become great, if they would apply themselves.

Look at the big offensive lineman, who could end up starting for the football team, perhaps even take his performance to the next level of competition.

So the coaching staff schedules his training regimen designed to turn that potential into high performance results.  He responds:

“I’m just not comfortable with all these exercises.  It’s just not me.”

You won’t hear that comment often in the locker room or on the battlefield, but we hear it all the time in other venues of life.

Hokum, yes . . .

I think you know that the future isn’t bright for the player or soldier or businessman with this kind of precious attitude.

Of course not.

Developing new skills, new abilities, new strengths is uncomfortable.  It means changing our behavior in sometimes unfamiliar ways.  And instead of meeting the challenge by training hard, we can find ourselves taking a short cut.

Personal Competitive Advantage means developing Business Charisma
Business Charisma yields Personal Competitive Advantage

We redefine our goals to encompass what we already do, so that we no longer have to stretch or strive to meet the original tough goals.  We may find ourselves redefining what it means to excel.  We lower the bar so as to meet our lower expectations rather than strive to excel to achieve a lofty and worthy goal.

We move the goal posts closer.

Several years ago, I was delivering a lecture on how to develop charisma.  A young woman, who was surely not a charismatic speaker offered this gem  “What about people who have quiet charisma?”

“I’m sorry.  What did you say?”

“I mean people who don’t exhibit these characteristics you’ve been talking about, but show a quiet charisma.”

Those characteristics that I had referred to are personal magnetism, an almost tangible aura that radiates enthusiastic goodwill, a mesmerizing speaking style, and hyper-kinetic energy.

This person expressed that she was extremely “uncomfortable” with the techniques that, in fact, would help her become more charismatic in delivering her presentations.  But rather than experience that discomfort, she chose instead to appeal to me to redefine charisma to include her own behavior.

Unambitious Goals . . . and a Lower Bar

Her behavior, of course, was the exact opposite of charismatic.  She wanted to move the goalposts closer.  She wanted to lower the bar.

Oxymoronic “quiet charisma.”  Charisma on the cheap.  Easy charisma.

There’s no such thing.

I told her to do what she pleased.   But what she described did not constitute charisma, and no amount of wishing or redefining would make it so.

To reach a worthy goal, we may have to step outside of what is sometimes called our “comfort zone.”  I prefer to think of it as enlarging our comfort zone rather than stepping outside of it.

Any time we begin to rationalize and redefine our goals, it is time to pause and reflect.  Are we selling ourselves short?

Are we fooling ourselves?

Are we telling ourselves that we possess “quiet charisma” instead of doing the hard work and practice necessary to achieve the real thing?

Think about it.

For more on developing an especially powerful business charisma, consult The Complete Guide to Business School Presenting.
Appearance, Confidence, General, Personal Brand, Personal Competitive Advantage, Professional Presence

Professional Appearance for Competitive Advantage

Professional Appearance
Professional Appearance Matters

Do you offer a professional appearance to your business presentation audience?

Oftentimes, we don’t consider that our physical appearance transmits messages to those around us.

Most certainly, the professional appearance of a speaker before an audience conveys non-verbal signals.

This happens whether you are conscious of it or not.

Your appearance sends a message to your audience.  And you cannot decide not to send a message to your audience.

You can’t tell an audience to disregard the message your appearance transmits.  And you can’t dictate to an audience the message it receives.

The “Ageless Rebel” Battling the “Man”?

What’s you message?  That you don’t care?

That you’re confident?

That you’re attentive to detail?

That you care about your dignity, your physique?

Is your appearance one big flip-off to the world because you fancy yourself an ageless rebel, shaking your fist at the “man” and refusing to “conform” to the “rules?”  Do you offer an unprofessional appearance to make a statement of some sort?  If so, then you err grossly.  You pay a dear price for so meager a prize.

That price comes in the form of losing competitive advantage to your peers.  To your competitors, who may want to spend their personal capital for more luxurious rewards.

Many young speakers seem unaware of the messages that their appearance conveys.  Or worse, they attempt to rationalize the message, arguing instead what they believe that the audience “ought” to pay attention to and what it “ought” to ignore.  Here is an example of how important professional appearance can be to an organization.

Professional Appearance for Credibility

You can’t cannot dress for lazy comfort and nonchalance and expect to send a message that conveys seriousness, competence, and confidence.  A message that emerges from a powerful presence.

This is the lesson that so many fail to grasp, even into the middle management years.

“I’m a rebel and exude confidence and independence!” you think, as you suit up in the current campus fashion fad.  The message received is likely much different:  “You’re a slob with no sense of proportion or clue how to dress, and I’ll never hire you.”

The best public speakers understand the power of professional appearance and mesh their dress with their message.

Take President Barack Obama, for example.  He’s a superb dresser, as are all presidents.  On occasion, you will see the President speaking in open collared shirt, his sleeves rolled up in “let’s get the job done” fashion.

And that’s usually the message he’s trying to convey in such dress: “Let’s get the job done . . . Let’s work together.”

Politics, Schmolitics . . .  He’s a Sharp Dresser

You will never see President Obama address the nation from the Oval Office on a matter of gravity with his jacket off and his sleeves rolled-up.  Ronald Reagan, the great communicator, was also a sharp dresser.  Most presidents are, because image consultants know the power of a professional appearance.

They know the personal competitive advantage of an especially powerful appearance.

The lesson is that your dress ought to reinforce your message, not send conflicting signals.

Here are basic suggestions for ensuring a minimum pleasing appearance . . .

For more on an especially powerful and professional appearance, consult The Complete Guide to Business School Presentations.
Confidence, General, Practice, Preparation, Professional Presence, Technique

Bad Presentation? It’s Your Fault

Really bad presentation

That bad presentation is your fault.

You sabotaged it.

Screwed it up.

All of us sabotage our own presentations more often than we imagine.  And we do it through self-defeating behaviors.

These self-defeating behaviors come in many forms, but negative self-talk is one of the chief culprits.

We tell ourselves repeatedly that we’ll fail.

We envision humiliation, embarrassment.  Complete meltdown.

We Set Ourselves Up for Bad Presentations

Negative self-talk begins with the most ubiquitous cliche in business school.  That cliche is “I hate presentations.”  This culprit leads to awful presentations.  It undermines everything we strive for in business school presentations.

How can we build a positive presentation on such a spongy foundation?

Negative self-talk translates into bodily reactions of nervousness, trembling, faltering voice.  Shaking knees, sweating, and flushing.

Moreover, our sour and weak attitude can infect our teammates if it happens to be a group presentation.  The negative spiral down means things get worse before they get better.  If at all.

There is, in fact, no greater guarantee of failure.  How could anyone succeed at anything with this type of negativity?

Do You Think Like a World-Class Athlete?

The world’s elite athletes train the mind as well as the body.  Visualizing success is a technique they use to prepare for competition.  I work occasionally with sports psychologists and mental toughness coaches who train athletes in visualization techniques.

All of these experts agree that the mind-body connection – healthy or unhealthy – impacts performance tremendously.

Let’s leave aside the specific techniques and the psychological underpinnings of it that go back more than a century.  Let’s just say now that we must at least rid ourselves of the negative self-talk.  Let’s give ourselves a fighting chance of success at delivering a good presentation.  Even a great presentation.

Bad Presentation
Stop Negative Self-talk and Fix that Bad Presentation

So why do we talk ourselves down into the morass of self-defeat?  It could be the widespread ignorance of how to deliver a powerful presentation.  This ignorance means uncertainty of performance.

This ignorance and uncertainty breed fear.

It’s this fear of the unknown that drives up anxiety and can result in a bad presentation.  So the key to reducing that anxiety is uncertainty reduction.

And we can reduce uncertainty through preparation and by controlling the variables within our power.

Preparation is the second of the Three Ps of Speaking Technique – Principles, Preparation, Practice.  Can we foresee everything that might go wrong?  No, of course not, and we don’t even want to . . . instead, we plan everything that will go right, and we focus on that.

We rely on our own adaptability and confidence to field the remaining unexpected 10 percent.

Envision Your Triumph

No one can win by constantly visualizing failure.

Envision this, instead – you deliver a tight, first-rate presentation that hits all the right notes.  It weaves a story that grips your audience, that keeps the audience rapt.  And it ends in a major ovation and a satisfying feeling of a job well-done.

When we take the stage, we focus.  We charge forward boldly, presenting with masterful aplomb and professionalism.  With this kind of psychological commitment, we squeeze out the doubts and anxiety.  We wring them dry from our psychic fabric.

We eliminate the bad presentation.

The right kind of preparation allows us to deal with unknowns that nettle us.

Positive self-talk is essential to preparing an especially powerful presentation and developing personal competitive advantage.

Find more on how to eliminate the bad presentation in The Complete Guide to Business School Presenting.

Career, General, Personal Brand, Personal Competitive Advantage, Professional Presence, Technique

How to Give a Business Presentation

How to Give a Business Presentation
Do you know How to Give a Business Presentation?

Business students need credible, brief, and direct resources on how to give a business presentation.

You want solid information and best practices, not generic “presentation principles” and certainly not “communication theory.”

You want to know what works and why.  You want to know right from wrong, good from bad.

You want to know what is just opinion and what, if anything, is carved in stone.

Think of this place as your Official College Guide to Business School Presentations, because here you’ll find answers here to the most basic questions.

  • What is this beast – the business presentation?
  • How do I stand? Where do I stand?
  • What do I say? How do I say it?
  • How do I reduce 20 pages of analysis into a four-minute spiel that makes sense and that “gets it all in?”
  • How should we assemble a group presentation? How do we orchestrate it?Where do I begin, and how?
  • How do I end my talk?
  • What should I do with my hands?
  • How do I conquer nervousness once and for all?
  • How can I tell “what the professor wants?”
  • How do I translate complicated material, such as a spreadsheet, to a PowerPoint slide so that it communicates instead of bores?

Business School Presenting answers every one of these questions.  It answers many more that you haven’t even thought of yet.

You may not like the answers.  You may disagree with the answers.

Fair enough.  Let a thousand presentation flowers bloom across the land.  Listen, consider, pick and choose your pleasure.

Or not.

2,500 Years of How to Give a Business Presentation

But you should know that I offer here the distillation of 2,500 years of public speaking and presentation secrets.  Secrets developed by masters of oratory and public speaking and refined in the forge of experience.

Cicero, Quintilian, Demosthenes, John Adams, Patrick Henry, Daniel Webster, Frederick Douglass, Abraham Lincoln, William Jennings Bryan, John Kennedy, Martin Luther King, Malcolm X, Ronald Reagan, Barack Obama  – all find their places in the pantheon of the most powerful presenters of all time.  And all of them knew how to give a business presentation.

They all have drawn upon the eternal verities of presenting.  In turn, they have each contributed their own techniques to the body of wisdom.

You find those verities here.

Do you know How to Give a Business Presentation

In our modern-day world of multimedia extravaganzas, who needs business presentations?  It’s all done for us now, right?

The presentation is contained in the software, and all you need do is plug in the specifics.  Right?

With all of these high-tech prosthetic presentation devices, anyone can be a presentation hero!

Right?  Right?

You may wish it were true, but of course you know that this is wrong.  Horribly wrong.

You’ve seen enough endless, boring, unintelligible slide-a-thons to know that something is amiss here.

Why are 99 percent of business presentations so boring?  Why is it that only 1 percent of corporate America seems to know how to give a business presentation in a coherent, interesting manner?

The answer’s here, and on this site.

Why Bother with How to Give a Business Presentation?

If you discovered that there was one thing – business presentation skill – you could learn that would immeasurably increase your chances of getting a great job after graduation, wouldn’t that be great?

What would you think of that?  Too good to be true?

And what if you discovered that this skill is something that you can develop to an especially powerful level in just a handful of weeks?

What would that be worth to you?  Would it be worth the price of a book to get you started?

Think of it – business presentation skills you can learn in 4-5 weeks that can provide you lasting competitive advantage through the rest of your working life.  A skill that few people take seriously.

A skill in high demand by America’s corporations.

Companies haven’t nearly enough personnel who can communicate effectively.  Nor logically.  Comfortably.  Clearly.  Cogently.  This is why corporate recruiters rate business presentation skills more important in candidates than any other trait or skill.

Capable business presenting is a high-demand skill.

This is the Secret Skill You Knew They Kept from You

The Secret Skill – the edge – you’ve always sought.

You, as a business student or young executive, gain personal competitive advantage vis-à-vis your peers, just by taking presenting seriously.  You gain advantage by embracing the notion that you should and can become an effective and capable business presenter.

In other words, if you actually devote yourself to the task of becoming a superb speaker and learn how to give a business presentation with competence and confidence, you lift yourself into that rarefied 1 percent of business students and executives.

And the task is not as difficult as you imagine.  But it isn’t easy, either.

You actually have to change the way you do things.  This can be tough.

Most of us want solutions outside of ourselves.  The availability of an incredible variety of software has inculcated in us a tendency to accept the way we are and to find solutions outside ourselves.  Off the shelf.  In a box.

This doesn’t work.  Not at all.  You cannot find the secret to great business presenting outside of yourself.

You already carry it with you.

But you will have to change.

But Great Business Presentation Skills Mean Change . . .

This is about transformation.

Transforming the way we think, the way we view the world.  Transforming the lens through which we peer at others, the lens through which we see ourselves.  Transforming you so that you know how to give a business presentation and deliver power and impact every time.

And it begins with your uniqueness.  Each of us applies our own uniqueness to the tools and verities that make for great business presentations.  We mark our presentations with our own personal brand.

Your realization of uniqueness and belief in it is essential to your development as a powerful business presenter.

Yes, you are unique, and in the quest for business presentation excellence, you discover the power of your uniqueness.  You strip away the layers of modern mummification. You chip away at those crusty barnacles that have formed over the years without your even realizing it.

It’s time to express that unique power in ways that support you in whatever you want to do.

Explore the truths here on how to give a business presentation and begin today to energize your personal brand and gain personal competitive advantage.

For more on how to give a business presentation with power and impact, consult The Complete Guide to Business School Presenting.

 

Charisma, Passion, Personal Brand, Personal Competitive Advantage

Business Passion to Fuel your Presentation

Business Passion in your Presentations
Put Business Passion in your Presentation for Power and Impact

Business Passion occupies the core of any great business presentation.

Business Passion is like fuel for your car.  Not just any fuel.

High Octane fuel.

Passion captures much of what makes for an especially powerful business presentation.

Business is Passionate, so Capture it

In earlier times, they used the word “Earnestness” to capture the same powerful concept as passion.

Edwin Dubois Shurter was a presenting master in the early 20th Century, and he said way back in 1903 that “Earnestness is the soul of oratory.  It manifests itself in speech by animation, wide-awakeness, strength, force, power, as opposed to listlessness, timidity, half-heartedness, uncertainty, feebleness.”

What was true then is surely true today.  Michelle Bowden is a presentation guru who embraces presentation earnestness.

And yet, “earnestness” – or business passion – is frowned upon, perhaps, as somehow “uncool.”

If you appear too interested in your business presentation, that puts you at risk . . . you think.  If you “fail” then you face utter humiliation.  Or so you believe.

Better to pretend you don’t care, eh?

Showing Too Much Interest?

So the default student attitude is to affect an air of cool, so that no defeat is too damaging.  Sleepwalk your way through your presentation.

No business passion for you!

And you save your best – your earnestness – for something else.

For your friends, for your sports contests, for your facebook status updates, for your pizza discussions, for your intramural softball team . . .

But this also means that all of your presentation victories, should ever you score one or two, are necessarily small.  Meager effort yields acceptable results in areas where only meager effort is required.

Is mediocrity acceptable to you?  Do you settle?  Do you want to simply muddle through your presentations, part of an ocean of undistinguished colleagues who also seem not to care?

Leave Mediocrity to Others and Embrace Business Passion

Mediocrity is the province of the lazy and nonchalant.  Shurter was a keen observer of presentations, and he recognized the key role played by business passion in a successful presentation: “When communicated to the audience, earnestness is, after all is said and done, the touchstone of success in public speaking, as it is in other things in life.”

Wrap your material in you.  And recognize that we in business are blessed with the stuff of great stories, epic stories of conflict.  Of victory and defeat.  Of triumph and tragedy.  Of power and business passion.

Seize that power to influence.

This means giving a business presentation that no one else can give.  A presentation that no one else can copy.  Why?  Because it arises from your essence, from your own core.

It means demonstrating genuine enthusiasm for your subject.  It means recognizing that the subject of your presentation could be the love of someone else’s life.  It could be their business or their product.  Or their service.  You should make it yours and put business passion into your presentation.

In the process, you craft your persona, your powerful personal brand that differentiates you from the great hoi-polloi of undistinguished speakers.  And you achieve remarkable personal competitive advantage.

Embrace your topic with earnestness, and you will shine as you deliver an especially powerful business presentation.

For more on the power of business passion, consult The Complete Guide to Business School Presenting.

Charisma, Confidence, General, Passion, Personal Competitive Advantage, Professional Presence

How to Develop Professional Presence

professional presence for competitive advantageProfessional presence in the business presentation is the source of its power.

I should say potential power.  For much of the potential power of presentations has been forfeited.

That potential has been squandered out of corporate fear, ignorance, egotism, conformity, and simple habit.

Forfeiture of Power

Lynda Paulson describes the unique qualities that a business presentation offers, as opposed to a simple written report.

What makes speaking so powerful is that at least 85 percent of what we communicate in speaking is non-verbal.  It’s what people see in our eyes, in our movements and in our actions.  It’s what they hear through the tone of our voice.  It’s what they sense on a subliminal level.  That’s why speaking, to a group or one-on-one, is such a total experience.

Here, Paulson describes the impact of professional presence.  Entire books have been written on how to develop professional presence, and I reference one here by Peggy Noe Stevens.

Professional presence is the tangible contribution of the messenger to conveying a convincing message.  A skilled speaker exudes energy, enthusiasm, savoir faire – the speaker becomes part of the message.

You become part of the message.  You exert your unique talents and strengths to create a powerful professional presence.

You become charismatic.

Naked Information Overflow

But modern technology has swept the speaker into the background.  Now we have naked information overflow.  We see pyrotechnics that miss the entire point of the show – namely, persuading an audience.

Lots of people are fine with this.  They don’t mind becoming a slide-reading automaton swept into the background.  And they’d be happy if you faded into the background, too.

Most people don’t want to compete in the presentation arena.  They don’t want to be compared to you and your extraordinary presentation skills.  They would rather compete with you for your firm’s spoils on other terms.  Terms other than professional presence.

Become an automaton, and you cede important personal competitive advantage.

You become like everyone else.

The true differentiating power of a presentation springs from the oratorical skills and confidence of the speaker.  That, in fact, is the entire point of delivering a presentation – a project or idea has a champion who presents the case in public.  Without that champion – without that powerful professional presence – a presentation is an empty shell.

It becomes an incredibly bad communication exercise and an infuriating waste of a valuable resource – time.

The Secret of Professional Presence

Today we are left with the brittle shell of a once-powerful communication tool.  Gone is the skilled public speaker, an especially powerful presenter enthusiastic and confident, articulate and graceful, and convincing.

Gone is Quintilian’s ideal orator:  “The good man, well-spoken.”

We are left with an automaton slide-reader in a business suit.

This is surely a far cry from how we imagine it ought to be – powerful visuals and a confident presenter.  A presenter commanding the facts and delivering compelling arguments.  A presenter using all the tools at his or her disposal.

This vast wasteland of presentation mediocrity presents you with a magnificent opportunity.

You can fade into that gray background as yet another corporate mediocrity mimicking the herd.  Or you can seize the moment.  You can develop your presentation skills to contribute to a charismatic professional presence.

Isn’t it time you decided to become an especially powerful business presenter with a premium personal brand?  Why not seize the incredible personal competitive advantage of professional presence?

To develop professional presence through business presenting, consult The Complete Guide to Business School Presenting.

Audience, Confidence, Expression, Professional Presence, Technique

Respect Your Audience for Presentation Power

Respect your audience and your earn their respect
Respect your audience and you earn their respect

Always speak to the people in your audience in ways that move them – respect your audience.

Speak to your listeners in their language and to their needs.

Always offer them your respect and your heart.

Does this seem obvious?

“Respect Your Audience” Seems Easy

That’s the paradox.

We often forget that our audience is the other player in our two-player cooperative game.  We mistakenly contrive our message in our terms.

We say what we want to say and what we think our audience needs to hear.  We speak in language that gives us comfort.

Then we blame the audience if they don’t “get it.”

Too many speakers across the spectrum of abilities never consider the needs of their audience or why folks have gathered to hear the message.  Often, a business presenter may offer an off-the-shelf message that isn’t even remotely tailored to the needs of the folks gathered to hear it.  She ignores the precept respect your audience.

The Curse of Hubris

Paradoxically, this occurs often when men and women of power and accomplishment address large groups of employees or conference attendees.  Infused with the power and sometime hubris that comes with great success, they believe this success translates into powerful presenting.

But it doesn’t.

They don’t prepare.  They offer standard tropes.  They rattle off cliches.  They pull out blandishments.  And they receive ovations, because those assembled believe that, well, this fellow is successful, so he must know what he’s doing.

What he says and the way he says it, whatever it was, becomes gospel.

But the presentation emperor has no clothes.  He does not follow the precept of respect your audience.

Contempt?  Close to It

What we actually witness from presenters of this type is a form of contempt.  Presenters from 16 to 60 offer this up too often.  The lack of preparation by speakers disregards the audience.  It shows contempt for the time of people gathered to listen.

For instance, last year a successful young entrepreneur spoke to our assembled students about his own accomplishments in crafting a business plan for his unique idea and then pitching that idea to venture capitalists.  His idea was tremendously successful and, as I understood him, he sold it for millions.

Now, he stood in front of our students wearing a ragged outfit of jeans and flannel shirt and sipping coffee from a styrofoam cup.  He was ill-prepared to speak and offered-up toss-off lines.

What was his sage advice to our budding entrepreneurs for their own presentations?

You Call That Good Advice?

“Make really good slides.”

That was it.

Just a few moments’ thought makes clear how pedestrian this is.  What does it truly mean?  You need a millionaire entrepreneur to tell you this?

“Really good slides” means nothing and promises even less.  Did this fellow follow the respect your audience mantra?  I think not.

I guarantee that this youngster did not appear in his own presentations wearing his “cool slob” outfit.  Likely as not, he developed a great idea, defined it sharply, and practiced many times.

It was presented knowledgeably by well-dressed entrepreneurs, and this is what won the day.  And this is the lesson that our young presenters should internalize, not toss-offs from a character just dropping by.

So many of the dull and emotionless automatons we listen to could be powerful communicators if they shed their hard defensive carapaces and accepted that there is much to be learned.  Speak to your listeners as fellow hopeful human beings in their own language of desires, ambition, fears, and anticipation.

We gain by following the respect your audience mantra.

Conversely, we all can learn from the people we meet and the speakers we listen to, even the bad ones.

For more on how to respect your audience, consult The Complete Guide to Business School Presenting.

General, message, Slides, Technique

The Laser Pointer Presentation – the Self-Destruct Button

Laser Pointer Presentation Destruction
Even Skywalker doesn’t give a laser pointer presentation

Your remote control clicker that advances your slides can have other features allegedly designed to “enhance” your presentation.

The chief culprit among these enhancements is a horrid little device called – the Laser Pointer.

Even the best of us occasionally thumb that laser pointer self-destruct button built into most remote control clickers.

That’s right . . . self-destruct button.

No Laser Pointer Presentation!

But you want to deliver a Laser Pointer Presentation!

You’ve waited your entire life for the chance to legitimately use that laser pointer!

Haven’t you?

You’ve pictured yourself be-suited and commanding the room . . . standing back, perhaps with a jaunty posture, as you sweep the screen behind you with the little bobbing speck of red light.  The meekest among us is invested with bombast and hauteur by even the most inexpensive laser pointer.

Don’t do it.

Put down the light saber, Skywalker.

The laser pointer is 21st century overkill technology.  It distances you from your presentation message at the exact moment you should meld yourself with it.

How so?

If something is so crucially important on your slideshow – perhaps a graph or a series of numbers – that you must direct audience attention to it, then step into the presentation.

Gesture to the data with your hand.

Use Cave Man Technology

Merge yourself with the data.

Step into the presentation so that you, in essence, become the animation that highlights your points of emphasis.  Don’t divide audience attention between you, the data on the screen, and a nervously darting red speck.

Instead, concentrate your audience focus on your major points, touching the screen, guiding us to the facts and figures you want us to internalize.  It’s a cave painting, so run your hands over the cave wall.  Show us what you want us to see with your hand.

Now, I issue a caveat here.

If the screen behind you is so high that you cannot reach it, then you might be justified in using the pointer.

But probably not.

Instead, if you want to highlight or draw attention to your points of emphasis, then utilize the highlighting animation available on most multimedia platforms.

If you’re uncertain what I mean by this, have a look at this brief video:

Nothing is more gratuitous in modern business presenting than the laser pointer.  And few things more irritating than the laser pointer presentation.

Rid yourself of this awful affectation today.

Pledge never to deliver another laser pointer presentation in your business life.

For more on Business Presentations, consult The Complete Guide to Business School Presenting.

Charisma, Confidence, Expression, General, Personal Brand, Personal Competitive Advantage, Professional Presence, Technique

Personal Competitive Advantage in Business Presentations

Appearance for Personal Competitive Advantage
Cultivate a Powerful Image for Personal Competitive Advantage

Let’s move from the realm of what you do and say in front of your business presentation audience to how you appear to your audience . . . an important source of personal competitive advantage.

Your appearance can cultivate this advantage.  So right now let’s dismiss the notion that “it doesn’t matter what I look like . . . it’s the message that counts.”

This is so wrong-headed and juvenile that you can turn this to immediate advantage.  You can adopt the exact opposite perspective right now and steal a march on the competition.  Most folks your age won’t go that route, particularly those stuck in liberal arts.

It’s much more dramatic to deliver a mythic blow for “individuality” than to conform to society’s diktats, eh?

Take the Smart Fork

Well, let those folks strike their blows while you spiff yourself up for your presentations.  Present a superior appearance in both public and private job interviews to gain a personal competitive advantage.

Here is the upshot.  Presentation appearance matters a great deal.  It’s up to us to dress and groom appropriate to the occasion and appropriate to our personal brand and to the message we want to send.

“Slob cool” may fly in college – and I stress may.  But it garners only contempt outside the friendly confines of the local student activities center and fraternity house.

Is that “fair?”

It’s fair for Personal Competitive Advantage

It certainly is fair!  You may simply not like it.  It may clang upon your youthful sensibilities.

But here’s the deal . . .   You’re on display in front of a group of buyers.  They want to know if your message is credible.  Your appearance conveys cues to your audience.  It can convey one of two chief messages, with little wiggle room between them.

Personal Competitive Advantage can be yoursFirst, your appearance telegraphs to your audience that you are:  Sharp, focused, detailed, careful, bold, competent, prudent, innovative, loyal, energetic . . .

Or . . .

Your appearance telegraphs to your audience that you are:  Slow, sloppy, careless, inefficient, incompetent, weak, mercenary, stupid.

Moreover, you may never know when you are actually auditioning for your next job.  So it pays to burnish your personal brand all the time to achieve the much-coveted personal competitive advantage.

That presentation you decided to “wing” with half-baked preparation and delivered in a wrinkled suit was awful.  It might have held in the audience a human resource professional recommended to you by a friend.  But you blew the deal.  Without even knowing it.

Think.

Don’t Eliminate Yourself from Contention

How many powerful people mentally cross you off their list because of your haphazard appearance?  How many opportunities pass you by?  How many great connections do you forfeit?

Granted, it’s up to your discretion to dress in the first wrinkled shirt you pull from the laundry basket.  But recognize that you may be paying a price without even knowing it.The Brand called your for Personal Competitive Advantage

Your appearance on the stage contributes or detracts from your message.  So, as a general rule, you should dress one half-step above the audience to convey a seriousness of purpose.

For instance, if the audience is dressed in business casual (sports coat and tie), you dress in a suit.  Simple.

Personal appearance overlaps into the area of personal branding, which is beyond the scope of this space, but two books I recommend to aid you in your quest for appearance enhancement are You, Inc. and The Brand Called You.

Both of these books are worth the price.  They contain the right kind of advice to propel you into delivering Powerful Presentations enhanced by a superb professional appearance.

For more on developing especially powerful personal competitive advantage by way of your business presentations, consult my own book The Complete Guide to Business School Presenting.

General, Personal Competitive Advantage, Professional Presence, Technique

Business Jargon in Presentations

Business Jargon in PresentationsOur profession contrives business jargon and then clutches it to its breast.

It’s useful.

Especially as shorthand for keen concepts well-understood.

But the more Machiavellian among us sometimes enshrine it as a code for entry into a priesthood of the knowledgeable.

And so we have the conundrum – one man’s obfuscation is another man’s sharply drawn argument, both using “jargon.”

Who with compassion would strip a man of his outlet for facile expression, the utility of shorthand “jargon,” simply because there exist unscrupulous cads who abuse the privilege of a profession’s lexicon?

Business Jargon Struggles for Hearts and Minds?

The struggle is for clear and original expression against the encroachment of weasel-words.  The struggle is for meaningful distinctions between useful locutions and the vulgarity of “jargon.”

So it’s a struggle, yes, but it’s also an internal struggle.

I’m torn, because it is my bane to be charged with teaching the lexicon, the “jargon” to vulnerable young minds.  Minds to which business jargon sounds fresh and innovative, when it’s actually already stale and reified.

It’s an axiom that once something makes it into a textbook, it likely is already outdated.

Business Jargon in PresentationsBut business jargon does perform valuable service.  If used judiciously and properly and with clear intent to the purpose for which it was created.

If it’s wielded not to obfuscate.

If it’s wielded not to mind-taser the listener into a kind of numb dumbness.

For those of us in the profession that is home to our jargon, it serves as shorthand for many thoughts already thought, not simply a comfortable refuge.  Shorthand for many debates already concluded.  Many theories already expressed. Many systems already in place.

 In fact, a deep vein of rich discussion lurks beneath the glib façade of most of our jargon.

And thus business jargon presents us with a dilemma – if it were not useful, it would not exist.  And anything that is useful can be misused.

It should come with a warning label.

A Business Jargon Warning Label?

I provide such a warning label.  But only half-heartedly.

Half-heartedly, because it is my first obligation to ensure that my charges remember the “jargon” that I serve up to them.  They must imbibe deeply and, at some point during a seemingly interminable semester, they must regurgitate the jargon.

They must drink deeply from the cup of “competitive advantage.”

They must feast heartily at the table of “core competency” and ladle large portions of “market failure” and “pioneering costs” along with a light sprinkling of what some might consider the oxymoronic garnish of “business ethics.”

More insidious than the standard business jargon is the phalanx of “new” program buzzwords that march our way in endless columns, recycling ideas of old . . . and then recycling them yet again.

Business jargon in presentations“Best Practices,” “Re-engineering,” “Six Sigma,” “TQM, “Benchmarking,” “Balanced Scorecard,” and on and on . . .

For those of us who bathe regularly in the sea of “competitive advantage” and “market saturation” and “pioneering costs” and “core competencies,” we cannot exercise the luxury of contempt.

Instead, we must labor as any wordsmith must labor.  We must not ban the hammer because some use it to bash their thumb instead of the nail.

Just as any writer seeks and secures precision in language, the business writer must labor likewise.  Constant vigilance is our only guarantor against the debasing of the language.

This is true in business and in academia as it is true in the high-minded world of the literati.

High-minded?  It might be also useful to exercise constant vigilance that high-mindedness does not become high-handedness.

Humility and the hunger for clarity.

Uncommon qualities in the business and academic worlds?  Perhaps, but surely they should be considered corollary to the jargon that seems pervasive and inescapable and that nettles us so naughtily.

But enough!  Cast all of this aside and consult The Complete Guide to Business School Presenting for a jargon-free entre into the high priesthood of the finest business presenters in the corporate world!

Case Competitions, Confidence, General, Group Presentations, Personal Competitive Advantage, Professional Presence, Technique

The Business Case Competition – Winning

Business Case Competition for Personal Competitive Advantage

I helped to judge a series of business presentations in a business case competition earlier this week, and I offer here several observations.

The case in question involved financial analysis and required a recommended course of action.

In terms of presentation substance, I find these types of finance-based competitions of high caliber, with fine-grained and sophisticated analysis.

And I expect it . . . these are top-notch MBA students with work experience and especially powerful motivation to not only invest in a rigorous MBA program but to put their skills to the test publicly in the fire of business case competition.

The Finance Business Case Competition

My colleagues, who specialize in the wizardry of finance, ensure that no idle comment goes unchallenged, no misplaced decimal escapes detection.  That no unusual explanation goes unexplored.

At the higher-level finals competition, this fine-toothed comb catches few errors . . . because few errors exist to be caught.  These are top-notch students, imbued with a passion for the artistry of a company’s financial structure and operations.  Along this dimension, the teams are relatively well-matched.

But stylistically, much remains to improve.

And if you believe that  “style” is somehow unimportant, you err fatally with regard to the success of your presentation.

By style, I mean all of the orchestrated elements of your business presentation that combine to create the desired outcome – emotional involvement with your message, a compelling story, and acceptance of your conclusions – all explained in an especially powerful way that transmits competence and confidence.  And in this sense, style becomes substance in a business case competition.

So, while the substantive content level of the top teams in competition is often superb, style differentiates the finest from the rest and can determine the competition winner.

To enter that top rank of presenters, note these common pathologies that afflict most teams of presenters, both MBA students and young executives.

1)  Throat-clearing

I don’t mean actual clearing of the throat here.  Unfortunately, many teams engage in endless introductions, expressions of gratitude to the audience, even chattiness with regard to the task at hand.  Get to the point.  Immediately.  State your business.

Deliver a problem statement . . . and then your recommendation, up-front.  With this powerful introductory method, your presentation takes on more clarity in the context of your already-stated conclusion.

2)  Lack of confidence

Lack of confidence is revealed in several ways, some of them subconscious.  Uptalk, a fad among young people, undermines even the best substance because of its constant plaintive beg for validation.  Dancing from foot to foot, little dances around the platform, the interjection of “you know” and “you know what I mean” wear away the power of your message like a whetstone.

3)  Unreadable PowerPoint slides

The visuals are unreadable because of small fonts and insufficient contrast between numbers/letters and the background.  Ugly spreadsheets dominate the screen to no purpose.  This sends the audience scrambling to shuffle through “handouts” instead of focusing attention on the points you want to emphasize.  You have created a distraction.  You have created a competitor for your attention that takes focus off your presentation.

4)  Ineffective interaction with visuals

Rare is the student who interacts boldly with his or her slides.  Touching the screen, guiding our eyes to what is important and ensuring that we understand.  Instead, we often see the dreaded laser pointer, one of the most useless tools devised for presentation work (unless the screen is so massive that you cannot reach an essential visual that must be pointed out).

The laser pointer divides your audience attention three ways – to the presenter, to the slide material, and to the light itself, which tends to bounce uncontrollably about the screen.  I forbid the use of laser pointers in my classes as a useless affectation.

I have said that the business case competition no time for modesty or mediocrity.

The Business Case Competition is your chance to demonstrate a wide range of corporate business skills in a collaborative effort.  You receive recognition, valuable experience, sometimes monetary reward, and perhaps an open door to corporate employment.

Work on correcting the most common errors, and you have started the journey to competition excellence.

See The Complete Guide to Business Presenting for an entire chapter on winning case competitions.

Case Competitions, Confidence, General

Winning the Business Case Competition

The Business Case Competition builds skillsTomorrow, I judge a series of presentations in a business case competition.

This is where students bring to bear all of their business acumen in a public demonstration of their abilities to collaborate across a range of sub-disciplines in business.

This includes finance, marketing, operations, accounting, and strategy.

It is a tough but necessary rite of passage for the best of students.  I look forward to the presentations and will review them in this space later in the week.

As a precursor, let me explain the concept of a business case competition and its parameters.

The Business Case Competition

The business case competition is an event in which business teams deliver business presentations, competing against other teams in front of a team of judges.  Teams display how quickly, thoroughly, and skillfully they can ingest a case, analyze it, and then present their conclusions and recommendations to a panel of judges.

Business case competitions vary greatly in the details, and they are quite similar to business plan competitions.  They do have a standard format and purpose.

The idea behind such competitions Business Case Competition Question and Answeris to provide a standard case to competing teams with a given time limit and then to rate how well the teams respond with analysis, recommendations, and a presentation of same.

Each team is judged independently how well it handles the assigned case and presents its analysis and recommendations.

All teams compete under the same conditions of time limit and specific rules.

Competitions can be internal to the Business School or involve teams from several different schools.

At times, teams engage in several rounds of competition, with the final round typically judged by outside company executives.

No Time for Modesty or Mediocrity

The Case Competition is your chance to demonstrate a wide range of corporate business skills in a collaborative effort.  You receive recognition, valuable experience, sometimes monetary reward, and perhaps an open door to corporate employment.  The competition is a showcase for your skills.

You can also win anywhere from $1,000 to $75,000 in a single business case competition.

Click for more information on how to deliver Especially Powerful Business School Presentations and learn the key secret techniques of how to win the business case competition.

Charisma, Confidence, General, Professional Presence, Video, Voice

Improve Your Speaking Voice

Improve your speaking voice for powerful presentations
Improve your speaking voice for powerful presentations

You can improve your speaking voice to become a first-rate business presenter, but you must first accept that you can and should improve it.

Some folks get skittish and think the voice they have now is somehow “natural” and should not be tinkered with.

No, your voice isn’t  “natural” in any meaningful sense.  In fact, its qualities are likely the result of years of chaotic development and influence from many factors.

Why not seize control of that development process and begin to improve  your speaking voice today?

Improve Your Speaking Voice

Face it – some voices sound good and others sound bad.  And all sorts of voices fit in-between.

Here are some of the most awful and yet ubiquitous problems that plague speakers.

Let’s call them “verbal tics.”  They are nothing more than bad habits born of  unconscious neglect and chaotic voice development over years of influence from sources as disparate as television, radio, parents, and peers.

They eat away at your credibility.  Recognize them as corrosive factors that leech your presentations of their power.  They are easily corrected.

Here are four deal-breaking verbal tics . . .

Vocal Fry – This unfortunate verbal gaffe comes at the end of sentences and is caused by squeezing out insufficient air to inflate the final word of the sentence.  The result is a grinding or grating sound on the last word.

Primarily a phenomenon that affects females, its most famous male purveyor is President Bill Clinton, whose grating voice with its Arkansas accent became a trademark.  Clinton was so incredibly good along the six other dimensions by which we adjudge great speaking that he turned his vocal fry into an advantage and part of his universally recognizable persona.

This tic is likely a manifestation of 1970s “valley girl” talk or “Valspeak.”  Vocal Fry is manifested by a creaking and grating on the last word or syllable.

It actually appears to be a fashionable way to speak in some circles, pinching off the last word of a sentence into a grating, grinding fade.  As if a  frog is croaking in the throat.  As if someone has thrown sand into the voice box.

When combined with “cartoon voice,” it can reach unbearable scale for an audience.

Verbal Down-tic – This is also called the “falling line.”  This is an unfortunate speaking habit of inflecting the voice downward at the end of every sentence, letting the air rush from the lungs in a fading expulsion, as if each sentence is a labor.

The last syllables of a word are lost in breath.  The effect is of exhaustion, depression, resignation, even of impending doom.

The Verbal Down-tic leeches energy from the room.  It deflates the audience.  In your talk, you have too many things that must go right than needlessly to create a gloom in the room.

Verbal Sing-Song – The voice bobs and weaves artificially, as if the person is imitating what they think a speaker ought to sound like.  Who knows what inspires people to talk this way, usually only in public speaking or presenting.

It’s an affectation, and if you find yourself affecting a style or odd mannerism because you think you ought to, it’s probably wrong.

Uptalk – This heinous affectation is also called the “rising line” or the “high rising terminal.”  Uptalk is an unfortunate habit of inflecting the voice upward at the end of every sentence, as if a question is being asked.  If you could choose only one thing to change to improve your speaking voice, this would be it.  Uptalk is so corrosive to credibility that correcting this one pathology can transform a weak presentation and how it is received by a skeptical audience.

It radiates weakness and uncertainty and conveys the mood of unfinished business, as if something more is yet to come.

Sentence after sentence in succession spoken as if questions.

You create a tense atmosphere with the verbal up-tic that is almost demonic in its effect.  This tic infests your audience with an unidentifiable uneasiness.

At its worst, your audience wants to cover ears and cry “make it stop!” but they aren’t quite sure at what they should vent their fury.

In certain places abroad, this tic is known as the Australian Questioning Intonation, popular among young Australians.  The Brits are less generous in their assessment of this barbarism, calling it the “moronic interrogative,” a term coined by comedian Rory McGrath.

Speech coach Susan Miller superbly describes these speech pathologies and offers remedies for both vocal fry and uptalk here.

These are the tics and gaffes that destroy our presenting.  Recognizing them is half-way to correcting them

For more tips to improve your speaking voice, consult The Complete Guide to Business School Presenting.

For Especially Powerful Business Presentations

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